Effortlessly Import Invoices to ERPNext
Upload your scanned invoices and let Invoice2Erpnext automatically create purchase invoices in your ERPNext system.
How It Works
📤 Upload Scanned Invoices
Upload multiple PDF or image files directly from the "Purchase Invoice" list view.
🔄 Create Purchase Invoices
The system automatically processes each file and creates draft purchase invoices.
✅ Review & Submit
Verify accuracy and submit invoices.
🔢 Spend Credits
Processing costs 0.02 credits (€0.02) per page, deducted from your account.
Why Choose Invoice2Erpnext?
✅ Automate Invoice Entry
Say goodbye to manual data entry and save valuable time.
🎯 Precision & Accuracy
Reduce errors with smart, server-side data extraction.
🔗 Seamless ERPNext Integration
Works effortlessly within your existing ERPNext setup.
💸 Flexible Pricing
Pay only for what you process, with a convenient credit system.
Comparison Table: Invoice2Erpnext vs. Manual Entry
| Feature | Invoice2Erpnext | Manual Entry |
|---|---|---|
| Speed | Instant processing | Slow, manual data input |
| Accuracy | AI-powered data extraction | Prone to human errors |
| Scalability | Handles large volumes easily | Limited by workforce capacity |
| Cost Efficiency | Pay-per-use credit system | Labor-intensive, higher costs |
| ERPNext Integration | Seamless automation | Requires manual updating |
Understanding the Credit System
Invoice2Erpnext uses a simple credit-based system, ensuring flexibility in how you process invoices.
Credit Pricing
- 1 Credit = €1
- Credits Never Expire – Use them whenever you need.
Processing Costs
- 20 credits per 1,000 pages
- Each page costs 0.02 credits (€0.02)
Example Calculations
- A 5-page invoice costs 0.1 credits (€0.10)
- A 1,000-page batch requires 20 credits (€20)
Free Trial Offer
Sign up and get €0.10 in free credits to test the system before committing.
Customer Testimonials
Here are testimonials from businesses that have transformed their invoice processing with Invoice2Erpnext:
"Before Invoice2Erpnext, I spent hours manually entering invoice data. Now, I simply scan and upload—it's saved me so much time and reduced errors!"
"We handle hundreds of invoices, some handwritten. Invoice2Erpnext accurately extracts and integrates data, making our workflow seamless."
"During peak season, invoices triple. Invoice2Erpnext scales effortlessly—we buy credits as needed, saving costs on extra staff."
Use Case: Smarter Invoice Processing for Growing Businesses
Many businesses struggle with time-consuming and error-prone manual invoice entry. Invoice2Erpnext automates the process, cutting costs and saving hours.
The Challenge:
A retail business receives 50 invoices per week, each averaging 3 pages.
- Manual entry takes 5 minutes per invoice → Over 4 hours per week wasted!
- Errors require additional corrections, slowing operations.
The Solution:
With Invoice2Erpnext, the business can:
✅ Scan & Upload all 50 invoices in minutes.
✅ Process 150 pages at just €3 (€0.02 per page).
✅ Reduce time spent from 4 hours to less than 10 minutes.
✅ Eliminate data entry mistakes with smart automation.
The Outcome:
- Time saved: Employees focus on higher-value tasks instead of data entry.
- Cost efficiency: Scaling is easy with a flexible credit system.
- Accuracy: The system processes handwritten invoices with minimal errors.
Frequently Asked Questions (FAQ)
Invoice2Erpnext automates the creation of Purchase Invoices in ERPNext by extracting data from scanned invoices (PDFs or images). It processes the files, reconciles financial data, creates necessary documents like suppliers and items if they don’t exist, and attaches the original file to the draft Purchase Invoice for review.
Once your invoice is processed, the KAINOTOMO server extracts the data, returns it to your ERPNext instance, and immediately deletes the file from our server. This ensures that your sensitive invoice data is not stored on our systems after processing is complete.
We prioritize your data security. During processing, your invoice files are securely transmitted to the KAINOTOMO server using encrypted connections. After the data is extracted and returned to your ERPNext system, the file is deleted from our server, minimizing any risk of unauthorized access. We do not retain copies of your invoices.
No, your invoice files are not stored or shared with third parties. The KAINOTOMO server deletes your files immediately after processing, and we do not use your data for any purpose other than generating Purchase Invoices in your ERPNext system. Your data remains private and is handled solely to fulfill the service.
Kainotomo is committed to protecting your privacy. We use secure, encrypted connections for all data transfers, and we delete your invoice files from our server after processing. Additionally, we only collect minimal data necessary to provide the service, such as API credentials and usage logs, and we comply with applicable data protection regulations to safeguard your information.
No, once the invoice files are deleted from the KAINOTOMO server after processing, they cannot be accessed or retrieved from our system. However, the original file is attached to the Purchase Invoice in your ERPNext instance, so you can access it there for your records.
ou need credits to process invoices, with each credit costing 1 euro. The rate is 20 credits for every 1000 pages, or 0.02 credits (0.02 euros) per page. For example, a 5-page invoice uses 0.1 credits (0.10 euros), and a 1000-page batch uses 20 credits (20 euros). Purchase credits at the Shop.
If processing fails, check the Invoice2Erpnext Log for the status and message details. Common issues include poor-quality scans, missing data (e.g., vendor name, invoice date), inconsistent totals, or connection issues with the KAINOTOMO server. Ensure your scans are clear and contain all critical information, and contact info@kainotomo.com if needed.
For assistance, email us at info@kainotomo.com, and we’ll respond within 24 hours on business days (Monday to Friday). You can also refer to our user guide for detailed instructions on setup, usage, and troubleshooting.